BYLAWS



 

BY-LAWS OF THE SANTA TERESA MEN'S GOLF CLUB

Revised December 2007

 
ARTICLE I
NAME AND HEADQUARTERS
Section 1 The name of this organization shall be the SANTA TERESA MEN'S GOLF CLUB, hereinafter, called the Club.
 
Section 2 The headquarters of the Club shall be: 250 Bernal Road, San Jose, California or at such place as the Board of Directors may appoint.
 
 
ARTICLE II
OBJECTIVES AND PURPOSE
  The Club's objectives and purposes are as follows:
 
  A.   TOURNAMENTS - To organize, promote and direct golf tournaments and competitive play.
 
B.   GOLF - To foster, encourage, promote, advance and create interest in the practice and enjoyment of golf to include enhancing respect for the Rules of Golf and discouraging slow play as needlessly limiting the enjoyment of the game.
 
C.   SOCIAL - To promote friendship and provide recreation for its members.
 
 
ARTICLE III
MEMBERSHIP
Section 1 Any male, 18 years of age or over, is eligible for membership. Admission to membership will be effective upon the paying of yearly dues and initiation fees as set forth by the Board of Directors.
 
Section 2 The membership roster including current indexes will be available and publicly accessible on the NCGA computer at the Club’s Headquarters.
 
Section 3 A member may be expelled only after a hearing before the Board of Directors on preferred and corroborated charges. Charges may be preferred on the grounds of unsportsmanlike conduct or conduct adverse and/or detrimental to the best interests of the Club. After an investigation of the charges and a recommendation by the Board, the President shall notify all parties involved of the time and place of the hearing by certified mail within ten (10) days of such hearing. The decision of the Board of Directors shall be final.
 
Section 4 Failure to pay dues for a period of thirty (30) days after the date due shall be grounds for termination of membership in the Club at the discretion of the Board of Directors.
 
 
ARTICLE IV
THE DUES AND INITIATION FEE
  The initiation fee for membership in the Club shall be set by the Board of Directors. Past members may be reinstated for an initiation fee set by the Board of Directors.
 
  A.   The Club's fiscal year runs from January 1 through December 31. Membership dues for the upcoming fiscal year are due and payable on October 1.
 
B.   Members joining the Men's Club during the fiscal year shall pay a pro-rated amount set by the Board of Directors.
 
C.   The Club will remit each member's annual Northern California Golf Association dues, collected and included in the Club's annual dues.
 
 
ARTICLE V
MEETINGS AND QUORUMS
Section 1 A minimum of one general membership meeting shall be held every year. The date, time and place are to be designated by the Board of Directors.
 
A.   A nominating committee, for the purpose of nominating officers of the Board of Directors, shall be appointed by the President several months before the election.
 
B.   The Board of Directors may call for a general membership meeting at any time by notifying the members of the Club at least ten (10) days before the date set for the meeting.
 
C.   Any twenty (20) members of the Club may file a written petition with the President requesting that a general membership meeting be held. Such petition must include a statement of the matters to be brought before the meeting and the reason why it cannot be delayed until the regular membership meeting. Upon receipt of such petition, the President must schedule a meeting of the members within thirty (30) days.
 
D.   Board of Directors’ meetings may be put on a monthly basis and/or called for by the President at his discretion. The Board shall decide on the number of meetings to be held during each ensuing fiscal year.
 
Section 2 A.   A quorum shall be those in attendance at the general membership meetings, provided proper notice has been given all members.
 
B.   A simple majority shall constitute a quorum at Board of Directors’ meetings.
 
Section 3 Notification of special meetings of the Board of Directors called for by the President may be made by mail, telephone, e-mail, or through notice posted to the Bulletin Board or website. For emergency Board meetings, the ten (10) day notice requirement may be waived at the discretion of the President.
 
 
ARTICLE VI
ELECTIONS
  Prior to the end of the fiscal year, an election shall take place for the officers and directors of the Board of Directors, all of whom must be members in good standing.
 
A.   Each Director is elected for a two-year term. Terms of Directors are to be staggered so that 2 or 3 will be entering office every year. Only three successive terms will be permitted for directors.
 
B.   Each officer is elected for a one (1) year term. Only two successive terms in the same office will be permitted for each officer except the Secretary-Treasurer and the Tournament Director.
 
C.   The balloting committee will count the votes on the day of election and post a report on the bulletin board and/or website. In the event of a tie, the winner will be determined by lot.
 
D.   The newly elected officers and directors will assume office on the first day of the fiscal year.
 
E.   A vacancy on the Board of Directors may be filled at the discretion of the Board of Directors.
 
 
ARTICLE VII
OFFICERS/DIRECTORS AND THEIR DUTIES
Section 1 The Board of Directors will be comprised of five (5) Officers and five (5) Members at large. The officers of the Club shall be the President, Vice President, Immediate Past President, Secretary-Treasurer, and Tournament Director.
 
A.   PRESIDENT - It shall be the duty of the President to: (1) preside at all meetings of the Club and of the Directors; (2) officially appoint committees; (3) see that all By-laws are enforced; and, (4) see that reports of general concern are made to the membership. It shall also be the duty of the President to countersign checks issued by the Club to pay for expenditures authorized by the Board of Directors.
 
B.   VICE PRESIDENT - It shall be the duty of the Vice President to perform the duties of the President in his absence, and in general to assist the President in all matters concerning the Club. The Vice President shall countersign authorized checks in the absence of the President.
 
C.   IMMEDIATE PAST PRESIDENT - The Immediate Past President shall serve as an ex-officio member of the Board of Directors with full voting privileges.
 
D.   SECRETARY-TREASURER - It shall be the duty of the Secretary-Treasurer to: (1) keep minutes of all meetings of the Club and of the Board of Directors; (2) keep a record of all Club member's names, current addresses and telephone numbers; and, (3) act as financial agent of the Club for the receipt and disbursement of its funds. He shall safely keep and at all times account for any funds for the Club, and safely deposit same to a bank account that has been authorized by the Board of Directors. The Secretary-Treasurer shall counter-sign checks.
 
E.   TOURNAMENT DIRECTOR - It shall be the duty of the Tournament Director to establish the conditions under which a competition is to be played and for finalizing and publishing tournament results, i.e. scorecards, rules, flights, payout schedules.
 
Section 2 BUDGET COMMITTEE - The Budget Committee, as a standing committee of the Board, shall meet prior to the elections, to develop the next fiscal year’s budget for approval by the Board of Directors prior to the beginning of the fiscal year.
 
 
ARTICLE VIII
AMENDMENTS
  These By-laws may be amended, or new By-laws adopted at any General Membership Meeting, by a vote of two-thirds (2/3) in the affirmative of those present, provided proper notice as previously described herein was duly given; or, by an affirmative vote of not less than three-fourths of all members of the Board of Directors present at a regular or special meeting of the Board of Directors. Any member of the Board of Directors must file a proposed amendment with the Secretary/Treasurer at least 30 days prior to a regular or special meeting of the Board of Directors in order to have it considered by the Board.
 
Furthermore, the Board will not vote on any proposed amendment until after the proposal has been posted on the Bulletin Board and website at least 20 days prior to the Board's consideration to allow for comment from the general membership.

[ Top ]


 
SANTA TERESA MEN'S GOLF CLUB
P.O. BOX 64415 SUNNYVALE, CA 94088-4415