OF THE SANTA TERESA MEN'S GOLF
Revised December 2007
NAME AND HEADQUARTERS
||The name of this organization
shall be the SANTA TERESA MEN'S
GOLF CLUB, hereinafter, called the
||The headquarters of the Club shall
be: 250 Bernal Road, San Jose, California
or at such place as the Board of
Directors may appoint.
OBJECTIVES AND PURPOSE
||The Club's objectives and purposes
are as follows:
||A. TOURNAMENTS - To organize,
promote and direct golf tournaments
and competitive play.
B. GOLF - To foster, encourage,
promote, advance and create interest
in the practice and enjoyment of
golf to include enhancing respect
for the Rules of Golf and discouraging
slow play as needlessly limiting
the enjoyment of the game.
C. SOCIAL - To promote friendship
and provide recreation for its members.
||Any male, 18 years of age or over,
is eligible for membership. Admission
to membership will be effective
upon the paying of yearly dues and
initiation fees as set forth by
the Board of Directors.
||The membership roster including
current indexes will be available
and publicly accessible on the NCGA
computer at the Club’s Headquarters.
||A member may be expelled only
after a hearing before the Board
of Directors on preferred and corroborated
charges. Charges may be preferred
on the grounds of unsportsmanlike
conduct or conduct adverse and/or
detrimental to the best interests
of the Club. After an investigation
of the charges and a recommendation
by the Board, the President shall
notify all parties involved of the
time and place of the hearing by
certified mail within ten (10) days
of such hearing. The decision of
the Board of Directors shall be
||Failure to pay dues for a period
of thirty (30) days after the date
due shall be grounds for termination
of membership in the Club at the
discretion of the Board of Directors.
THE DUES AND INITIATION FEE
||The initiation fee for membership
in the Club shall be set by the
Board of Directors. Past members
may be reinstated for an initiation
fee set by the Board of Directors.
||A. The Club's fiscal year
runs from January 1 through December
31. Membership dues for the upcoming
fiscal year are due and payable
on October 1.
B. Members joining the Men's
Club during the fiscal year shall
pay a pro-rated amount set by the
Board of Directors.
C. The Club will remit each
member's annual Northern California
Golf Association dues, collected
and included in the Club's annual
MEETINGS AND QUORUMS
||A minimum of one general membership
meeting shall be held every year.
The date, time and place are to
be designated by the Board of Directors.
A. A nominating committee,
for the purpose of nominating officers
of the Board of Directors, shall
be appointed by the President several
months before the election.
B. The Board of Directors
may call for a general membership
meeting at any time by notifying
the members of the Club at least
ten (10) days before the date set
for the meeting.
C. Any twenty (20) members
of the Club may file a written petition
with the President requesting that
a general membership meeting be
held. Such petition must include
a statement of the matters to be
brought before the meeting and the
reason why it cannot be delayed
until the regular membership meeting.
Upon receipt of such petition, the
President must schedule a meeting
of the members within thirty (30)
D. Board of Directors’ meetings
may be put on a monthly basis and/or
called for by the President at his
discretion. The Board shall decide
on the number of meetings to be
held during each ensuing fiscal
||A. A quorum shall be those
in attendance at the general membership
meetings, provided proper notice
has been given all members.
B. A simple majority shall
constitute a quorum at Board of
||Notification of special meetings
of the Board of Directors called
for by the President may be made
by mail, telephone, e-mail, or through
notice posted to the Bulletin Board
or website. For emergency Board
meetings, the ten (10) day notice
requirement may be waived at the
discretion of the President.
||Prior to the end of the fiscal
year, an election shall take place
for the officers and directors of
the Board of Directors, all of whom
must be members in good standing.
A. Each Director is elected
for a two-year term. Terms of Directors
are to be staggered so that 2 or
3 will be entering office every
year. Only three successive terms
will be permitted for directors.
B. Each officer is elected
for a one (1) year term. Only two
successive terms in the same office
will be permitted for each officer
except the Secretary-Treasurer and
the Tournament Director.
C. The balloting committee
will count the votes on the day
of election and post a report on
the bulletin board and/or website.
In the event of a tie, the winner
will be determined by lot.
D. The newly elected officers
and directors will assume office
on the first day of the fiscal year.
E. A vacancy on the Board
of Directors may be filled at the
discretion of the Board of Directors.
OFFICERS/DIRECTORS AND THEIR DUTIES
||The Board of Directors will be
comprised of five (5) Officers and
five (5) Members at large. The officers
of the Club shall be the President,
Vice President, Immediate Past President,
Secretary-Treasurer, and Tournament
A. PRESIDENT - It
shall be the duty of the President
to: (1) preside at all meetings
of the Club and of the Directors;
(2) officially appoint committees;
(3) see that all By-laws are enforced;
and, (4) see that reports of general
concern are made to the membership.
It shall also be the duty of the
President to countersign checks
issued by the Club to pay for expenditures
authorized by the Board of Directors.
B. VICE PRESIDENT
- It shall be the duty of the Vice
President to perform the duties
of the President in his absence,
and in general to assist the President
in all matters concerning the Club.
The Vice President shall countersign
authorized checks in the absence
of the President.
C. IMMEDIATE PAST PRESIDENT
- The Immediate Past President shall
serve as an ex-officio member of
the Board of Directors with full
- It shall be the duty of the Secretary-Treasurer
to: (1) keep minutes of all meetings
of the Club and of the Board of
Directors; (2) keep a record of
all Club member's names, current
addresses and telephone numbers;
and, (3) act as financial agent
of the Club for the receipt and
disbursement of its funds. He shall
safely keep and at all times account
for any funds for the Club, and
safely deposit same to a bank account
that has been authorized by the
Board of Directors. The Secretary-Treasurer
shall counter-sign checks.
E. TOURNAMENT DIRECTOR
- It shall be the duty of the Tournament
Director to establish the conditions
under which a competition is to
be played and for finalizing and
publishing tournament results, i.e.
scorecards, rules, flights, payout
||BUDGET COMMITTEE - The
Budget Committee, as a standing
committee of the Board, shall meet
prior to the elections, to develop
the next fiscal year’s budget for
approval by the Board of Directors
prior to the beginning of the fiscal
||These By-laws may be amended,
or new By-laws adopted at any General
Membership Meeting, by a vote of
two-thirds (2/3) in the affirmative
of those present, provided proper
notice as previously described herein
was duly given; or, by an affirmative
vote of not less than three-fourths
of all members of the Board of Directors
present at a regular or special
meeting of the Board of Directors.
Any member of the Board of Directors
must file a proposed amendment with
the Secretary/Treasurer at least
30 days prior to a regular or special
meeting of the Board of Directors
in order to have it considered by
Furthermore, the Board will not
vote on any proposed amendment until
after the proposal has been posted
on the Bulletin Board and website
at least 20 days prior to the Board's
consideration to allow for comment
from the general membership.